Kohler Co. and each associate have the mission of contributing to a higher level of gracious living for those who are touched by our products and services. Our suppliers are considered an integral part of our business and are therefore a critical link to the fulfillment of our mission. This conducting business page provides materials and requirements for how our suppliers are expected to conduct business.
TERMS & CONDITIONS
Each business transaction is governed by the following terms and conditions specific to the site to which goods or services are provided.
SUPPLIER CODE OF CONDUCT
Kohler Co. is committed to lawful, ethical and fair practices in all operations, and we conduct business with suppliers who share that commitment. This Supplier Code of Conduct applies to all entities doing business with Kohler Co. and communicates our expectations that our suppliers will practice the highest legal, moral and ethical standards when conducting our affairs to contribute to our mission of providing a higher level of gracious living to those touched by our products and services. Suppliers must certify to the Supplier Code of Conduct.
Longstanding traditions of high moral conduct and ethical standards are basic to our conduct of business. Honesty and integrity are core values that we must observe with our supplier relationships and is demonstrated by our Supplier Code of Conduct. Dishonest, fraudulent or illegal activities such as theft, embezzlement, bribery, misappropriation of property or creation of false documentation are strictly prohibited. Further, irregularities or misrepresentations in business transactions must be avoided.
If you have questions, concerns or wish to report a suspected violation please contact our Ethics Helpline by e-mail (firstname.lastname@example.org) or by phone:
More information is also available at https://kohler.alertline.com/gcs/welcome.
GLOBAL SUPPLIER QUALITY MANUAL
The manual conveys core minimum quality requirements and expectations for all suppliers of production materials, products and services to the family of businesses owned directly or indirectly by Kohler Co.
SUPPLIER CHANGE REQUEST
Kohler Co. must approve any product or process changes having the potential to affect the fit, form or function of the products purchased from you. Approval for the requested change must be gained from Kohler Co. prior to making any changes through the change request form.
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SUSTAINABILITY AND PRODUCT TRANSPARENCY
Kohler Co. is actively working to make the world more sustainable through our innovative products and services. Through our work, we aim to improve the positive societal impacts of our products across their lifecycle, including supplier operations, manufacturing, use, and end of life. We are aggressively working to reduce our environmental impact around greenhouse gas emissions, water use, material valuation, and toxicity. As our suppliers are often a large part of the life cycle impact of our products, we expect suppliers to join us on the journey to reduce negative impacts in the pursuit of continuous improvement and operational excellence.
Kohler is also committed to product transparency in order to share material health and environmental impacts with our customers. As many of our products have supplied components, suppliers are expected to provide requested information in order to help Kohler to meet these goals.
For more information about our sustainability and transparency goals, visit:
RESTRICTED MATERIALS LIST
Kohler Co. is committed to the quality and safety of our products and the well-being of the consumers who use them. This commitment to safety includes the ingredients and materials used in our products.
Kohler Co. maintains a Restricted Materials List (RML) to ensure consistent, global practices both within our operations and with our supply base. Kohler Co. continuously monitors global regulatory agencies regarding restrictions of potential product ingredients to ensure content of the Restricted Materials List remains current. The RML document is intended to inform Kohler Co. Suppliers of the minimum requirements that must be adhered to in order to meet current regulatory requirements and public safety expectations.
In August 2012, as required by Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act "the Dodd-Frank Act", the Securities and Exchange Commission (SEC) imposed reporting requirements upon Public traded companies, with respect to "Conflict Minerals." Conflict Minerals include Tungsten, Tantalum, Tin, or Gold coming from the Democratic Republic of the Congo or/an adjoining country.
It is the intention of Kohler Co. to comply with this act with a compliance program across our supply base, with the ultimate aim to enable designation of all manufactured products of Kohler Co., and its subsidiaries, as "Conflict Free." This includes an internal due diligence process aimed at identifying and reducing risks with respect to supplier sources of 3TG minerals from the DRC Zone.
In addition, we revised our Supplier Code of Conduct, and will continually look for other improvement opportunities.
Kohler Co. is committed to complying with data privacy regulations by providing for protection, transfer, access, and storage of personally identifiable information (PII) and conducts business with suppliers that share that commitment. This includes, but is not limited to, General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).
Personally Identifiable Information is any information that alone, or when combined with other data, can be used to identify someone as a person and includes, but is not limited to name, national ID or other ID number, location data, online data such as cookies, or physical, physiological, genetic, mental, economic, cultural or social characteristics.
Kohler Co. regularly reviews how we collect, view, handle, store, and use Personally Identifiable Information of anyone in contact with us, including customers, consumers, suppliers, distributors, and current and potential employees, to ensure privacy regulations compliance in all countries.
ON-SITE CONTRACTOR CLAUSES
Kohler Co. is committed to providing a safe working environment for its associates and any supplier employees or contractors operating at our facilities. Kohler's On-Site Contractor Clauses apply whenever a supplier is performing services or working on our facilities to ensure the supplier complies with all safety requirements.
Kohler Co. is continually striving to improve upon its communication and business efficiency with suppliers by utilizing Electronic transaction processes. Kohler Co. has deployed Electronic Data Interchange (EDI) to replace many of our paper or fax based communication methods. In addition, we have enabled a Supplier Web Portal that provides suppliers access to current long-term planning requirements, product inventory levels, open purchase orders, blocked invoice reports and payment status inquiries on-demand.
Kohler Co. utilizes a barcode program for all of its suppliers. This barcode program enhances the ability of our Receiving Departments to process product from our valued suppliers. Due to the enormous amount of product being received into Kohler Co., we have developed guidelines regarding the Barcode Label / Pallet Manifest layout and placement. All barcode labels for US bound products should comply with ANSI MH10.8M or AIAG standards and are to be in Code 39.
CALIFORNIA TRANSPARENCY IN SUPPLY CHAINS ACT OF 2010
On January 1, 2012, the California Transparency in Supply Chains Act of 2010 (SB 657) went into effect in the state of California. The act seeks the elimination of slavery and human trafficking from product supply chains and requires that companies disclose their efforts to ensure that their supply chains are free from slavery and human trafficking. As a responsible corporate citizen, Kohler Co. strives to ensure that human rights are upheld for our employees and all workers in our supply chain. We strive to ensure that slavery and human trafficking are absent from our supply chain through the following:
All allegations will be thoroughly investigated by an internal team that includes Supply Management representatives. Allegations that are found to be credible will be dealt with as appropriate, which may include elimination from our supply-base.
Kohler Co. educates employees responsible for sourcing products on how to identify and respond to social and environmental responsibility issues, such as forced labor or child labor. All associates and contractors of Kohler Co. are also required to comply with our Business Ethics, which includes provisions aimed to ensure that these business partner or supplier operations are complying with all applicable laws.
If you are an existing supplier, you may log in to the new Supplier Management Platform (SMP) here.
If you are interested in becoming a supplier to Kohler Co. and/or its subsidiaries, please submit the requested information via the Supplier Management System (SMP). Please review the requirements within Conducting Business prior to registration.